PMS Integration Guide: Connecting Your Property Management System to Your RMS

A revenue management system is only as good as the data flowing into it. That data comes from your Property Management System (PMS) — the operational hub that tracks reservations, check-ins, room assignments, and availability across your property.

Getting your PMS and RMS talking to each other is the foundational step in any revenue management setup. Here's what you need to know.

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Why the PMS-RMS Connection Matters

Your PMS holds the information your RMS needs to make intelligent pricing decisions:

• Current and future occupancy — how full you are on any given date
• Booking pace — how quickly rooms are selling for upcoming periods
• Historical pickup data — how your property typically books in the weeks leading up to a date
• Rate codes in use — what rates are currently loaded and active
• Channel mix — which OTAs and booking channels are generating reservations

Without a live connection to this data, a revenue management system is essentially flying blind. With it, every rate recommendation is grounded in real operational reality.

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Types of PMS Integrations

Two-way API integration is the gold standard. Your PMS sends occupancy and booking data to the RMS in real time; the RMS pushes rate recommendations back to the PMS, which distributes them to your channel manager and OTAs. This creates a seamless, automated loop.

One-way data pull means the RMS reads data from your PMS but doesn't push rates back automatically — you'd approve and apply rate changes manually. Less efficient, but workable for properties not yet ready for full automation.

File-based imports (CSV, scheduled exports) are the most basic approach, often used with older PMS platforms. Data is updated on a schedule rather than in real time, which limits the RMS's ability to react to fast-moving demand.

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Common PMS Platforms and ampliphi Compatibility

ampliphi integrates with a growing list of PMS platforms, including:

• Seekda — native two-way integration with full rate push capability
• Room Master — full two-way API connection with real-time occupancy sync
• CMS Hospitality — integrated data feed supporting automated rate updates

If your PMS isn't on this list, reach out — integrations are added regularly, and in many cases a connection can be built specifically for your platform.

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What the Setup Process Looks Like

With ampliphi, PMS integration is designed to take minutes, not months. The typical process:

1. Credentials and access — your PMS account is connected using API credentials provided by your PMS vendor (this usually takes a quick support ticket to your PMS provider)
2. Data validation — ampliphi pulls a sample of historical data and confirms occupancy figures are reading accurately
3. Rate mapping — your existing rate codes are mapped to ampliphi's rate management framework
4. Test rate push — a test rate update is pushed to confirm the two-way connection is working
5. Go live — the system begins monitoring and optimizing within hours of connection

Most integrations are completed in a single onboarding session with an ampliphi setup specialist.

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What to Look For in a PMS Integration

Before selecting any revenue management tool, confirm these capabilities with the vendor:

• Real-time data sync — rates and occupancy should update live, not on a delay
• Multi-room-type support — the integration should handle all your room categories, not just a single room type
• Channel manager compatibility — rate pushes should flow through to your channel manager and OTAs without manual steps
• Rate code flexibility — the system should work with your existing rate structure, not require you to rebuild it
• Support SLA — if the integration breaks, how quickly will it be fixed?

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Moving Forward

The technical barrier to PMS-RMS integration is much lower than most hoteliers expect. If you've been holding off on revenue management software because you assumed the integration would be complex or disruptive, it's worth revisiting that assumption.

Modern integrations are built for operational simplicity. The harder question isn't whether you can connect the systems — it's how much revenue you're missing every day you haven't.

Book a free demo to see ampliphi's PMS integration in action →